11. Please Leave a Message

How often do you have text message conversations with friends and family during your work time? Let me guess - the dozen or so texts are spread out over 30 minutes as you toggle back-and-forth to your work tasks. This is not ideal.

We know that distractions are bad for productivity. However, you can’t ignore friends and family, right?

My colleagues, clients, and students respect my worst-case scenario, 24-hour turnaround time. This is unlikely to fly with friends and family. It’s personal, therefore, it’s rude to not respond quickly.

But what about a compromise? What if we promised to do all of our non-work responses during a specific window of the after-work evening hours? Would that be so bad?

This aligns with the common productivity philosophy of “chunking versus sprinkling.” The more we can chunk together common tasks, the better we’ll be at staying focused on the task at hand.

The downside is that not everyone will be available when we’re ready for our scheduled chunk of communication. Perhaps that deserves a coordination message where you give each other a window of availability.

The upside is that we’ll actually be engaged in the conversation - not multi-tasking with work concerns in the background. Additionally, if we stay focused on getting work done during work hours, we’ll free up more time to engage in more non-work interactions.